How To Set Automatic Reply In Outlook App?

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Learning how to set automatic reply in Outlook app is essential for everyone who sends and receives a lot of emails. The automatic reply function is very useful when you are planning to go for a weeklong vacation! This guide will help you to understand how to set up automatic reply in Outlook desktop app and mobile app. Basically, it is used to keep your contacts informed when you’re unable to reply to their messages. The Outlook app allows you to set up “out of office” messages for email accounts. Without wasting much time, let’s find out how to set automatic reply in Outlook app

How To Set Automatic Reply In Outlook App?

Follow these steps to learn how to set automatic reply in Outlook app.

  1. Open up the web version of Outlook on your PC.
  2. Now, sign in to your Outlook account using your Microsoft account details.
  3. From the top-right main menu, click on the “Gear Icon”.
  4. Select Settings from the drop-down list.
  5. Scroll down to select View All Outlook Settings.
  6. From the left sidebar, select the Email/Mail tab.
  7. Then, navigate to the Automatic Replies section.
  8. Here, turn on the Automatic Replies toggle switch.
  9. Select the “Send replies only during a time period” check box.
  10. Set the Start Time and End Time along with the dates. 
  11. In the “Add a message here” text box, type your message (Eg. out of office).
  12. Select the “Send replies only to contacts” check box if necessary.
  13. Once you’re done, click on the Save option to save these new changes.

Thus, in this way you can save your Outlook Inbox from follow-up email bombardment! Setting dates and times for your out-of-office automatic reply will automatically turn off automatic replies.

Keep on reading further to learn more about how to set an automatic reply in Outlook app.

Set Automatic Reply In Outlook App Mobile

Working on the Android/iOS Outlook app is a different but great experience. You can follow these steps to know how to set an automatic reply in Outlook iOS app.

  1. First, download and launch the Outlook app on your iOS device.
  2. Now, sign in to your Outlook account using your Microsoft account details.
  3. From the top-left corner, tap on the Home button.
  4. Select the “Gear Icon” from the main menu.
  5. Now, select your Outlook account from the Settings page.
  6. Scroll down to navigate to the Account Settings section.
  7. Here, tap on the Automatic Replies option.
  8. Turn on the Automatic Replies toggle switch.
  9. In the “Reply to everyone with” text box, type your message (Eg. out of office).
  10. Turn on the “Reply during a time period” toggle switch if necessary.
  11. Set the Start Time and End Time along with the dates.
  12. Lastly, tap on the Check icon located at the top right corner.

In the Automatic Replies window, you can either select “Reply only to my organization” or “Reply to everyone”. However, you can follow the same procedure to know how to set out of office in the Outlook app Android.

Set Out Of Office On Outlook Mac

Most people prefer using the Outlook app on macOS devices. Follow these steps to know how to set automatic reply in Outlook app for Mac.

  1. Open Outlook on your macOS device.
  2. From the toolbar, select Tools.
  3. Select Out of Office from the drop-down menu.
  4. This will open up the Autoreply Settings page.
  5. Then, select the “Send automatic replies for account” checkbox.
  6. In the “Reply once to each sender with” text box, type your message.
  7. Now, select the “Only send replies during this period” checkbox to set Start time and End time.
  8. Select the “only to senders in my contact lists” option.
  9. Once you’re done, click on Ok to save these changes.

You can even send an out-of-office reply to external senders too. You can type your message in the “Reply once to each external sender with” textbox.

Turn Off Automatic Reply In Outlook

By far, I hope you’ve understood how to set automatic reply in Outlook app (web and mobile app). You can turn off this function manually if you’ve not set the Start Time and End Time.

Follow these steps to know how to turn off out-of-office in Outlook 365.

  1. Open up the web version of Outlook on your PC.
  2. Now, sign in to your Outlook account using your Microsoft account details.
  3. From the top-right main menu, click on the “Gear Icon”.
  4. Select Settings from the drop-down list.
  5. Scroll down to select View All Outlook Settings.
  6. From the left sidebar, select the Email/Mail tab.
  7. Then, navigate to the Automatic Replies section.
  8. Here, turn off the Automatic Replies toggle switch.

In the same way, you can turn off out-of-office automatic replies on iOS and non-iOS devices. While for Outlook 2007, select Tools > Out of Office Assistant > uncheck the Send Out of Office auto-replies checkbox.

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FAQ

How Do I Turn On Auto Reply In Outlook App?

In Outlook for iOS and Android, you can set up Out of Office replies for Microsoft 365, Exchange, Exchange (Hybrid), and Outlook.com accounts. To set up out of the office replies, tap Settings, tap your account, tap Automatic Replies, and then toggle the switch on.

How Do I Set Up An Out Of Office Message?

[Your personal greeting], I will be away from the office until [return date] for [reason] with no access to email. If your request is urgent, please contact [name of colleague + their job title] for assistance at [email, phone, etc.]. Otherwise, I’ll get back to you as quickly as possible when I return.

Why Does My Outlook Not Have Automatic Replies?

If you don’t see Automatic Replies after selecting File, you’re probably using a Gmail, Yahoo, or other POP or IMAP account that doesn’t support the Outlook Automatic Replies feature. You can set up a rule that will reply to incoming messages, but only if you leave Outlook running.

Where Is The Out Of Office In Outlook 365?

Sign in to Outlook on the web. > View all Outlook settings > Mail > Automatic replies. Select the Turn on automatic replies toggle. Select the Send replies only during a time period check box, and then enter a start and end time.

Conclusion

In the above post, I’ve explained how to set automatic reply in Outlook app in detail. An automatic reply is a machine-generated text that gets activated once you receive an email. It helps the sender to know that you’re out of the office and can’t reply to their emails. Simply navigate to the Automatic Replies section to turn on the Automatic Replies toggle switch. You’ll find this section on the Outlook Settings page. You can repeat the same steps for out-of-office messages on Outlook 2016 and Outlook 365. After learning how to set automatic reply in Outlook app, you can let your clients know that you’re not available.

 

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