How To Set Automatic Reply In Outlook App?

Learning how to set automatic reply in Outlook app is essential for everyone who sends and receives a lot of emails. The automatic reply function is very useful when you are planning to go for a weeklong vacation! This guide will help you to understand how to set up automatic reply in Outlook desktop app and mobile app. Basically, it is used to keep your contacts informed when you’re unable to reply to their messages. The Outlook app allows you to set up “out of office” messages for email accounts. Without wasting much time, let’s find out how to set automatic reply in Outlook app. 

How To Set Automatic Reply In Outlook App?

Follow these steps to learn how to set automatic reply in Outlook app.

1. Open up the web version of Outlook on your PC.
2. Now, sign in to your Outlook account using your Microsoft account details.
3. From the top-right main menu, click on the “Gear Icon”.
4. Select Settings from the drop-down list.
5. Scroll down to select View All Outlook Settings.
6. From the left sidebar, select the Email/Mail tab.
7. Then, navigate to the Automatic Replies section.
8. Here, turn on the Automatic Replies toggle switch.
9. Select the “Send replies only during a time period” check box.
10. Set the Start Time and End Time along with the dates. 
11. In the “Add a message here” text box, type your message (Eg. out of office).
12. Select the “Send replies only to contacts” check box if necessary.
13. Once you’re done, click on the Save option to save these new changes.

Thus, in this way you can save your Outlook Inbox from follow-up email bombardment! Setting dates and times for your out-of-office automatic reply will automatically turn off automatic replies.

Keep on reading further to learn more about how to set an automatic reply in Outlook app.

Set Automatic Reply In Outlook App Mobile

Working on the Android/iOS Outlook app is a different but great experience. You can follow these steps to know how to set an automatic reply in Outlook iOS app.

1. First, download and launch the Outlook app on your iOS device.
2. Now, sign in to your Outlook account using your Microsoft account details.
3. From the top-left corner, tap on the Home button.
4. Select the “Gear Icon” from the main menu.
5. Now, select your Outlook account from the Settings page.
6. Scroll down to navigate to the Account Settings section.
7. Here, tap on the Automatic Replies option.
8. Turn on the Automatic Replies toggle switch.
9. In the “Reply to everyone with” text box, type your message (Eg. out of office).
10. Turn on the “Reply during a time period” toggle switch if necessary.
11. Set the Start Time and End Time along with the dates.
12. Lastly, tap on the Check icon located at the top right corner.

In the Automatic Replies window, you can either select “Reply only to my organization” or “Reply to everyone”. However, you can follow the same procedure to know how to set out of office in the Outlook app Android.

Set Out Of Office On Outlook Mac

Most people prefer using the Outlook app on macOS devices. Follow these steps to know how to set automatic reply in Outlook app for Mac.

1. Open Outlook on your macOS device.
2. From the toolbar, select Tools.
3. Select Out of Office from the drop-down menu.
4. This will open up the Autoreply Settings page.
5. Then, select the “Send automatic replies for account” checkbox.
6. In the “Reply once to each sender with” text box, type your message.
7. Now, select the “Only send replies during this period” checkbox to set Start time and End time.
8. Select the “only to senders in my contact lists” option.
9. Once you’re done, click on Ok to save these changes.

You can even send an out-of-office reply to external senders too. You can type your message in the “Reply once to each external sender with” textbox.

Turn Off Automatic Reply In Outlook

By far, I hope you’ve understood how to set automatic reply in Outlook app (web and mobile app). You can turn off this function manually if you’ve not set the Start Time and End Time.

Follow these steps to know how to turn off out-of-office in Outlook 365.

1. Open up the web version of Outlook on your PC.
2. Now, sign in to your Outlook account using your Microsoft account details.
3. From the top-right main menu, click on the “Gear Icon”.
4. Select Settings from the drop-down list.
5. Scroll down to select View All Outlook Settings.
6. From the left sidebar, select the Email/Mail tab.
7. Then, navigate to the Automatic Replies section.
8. Here, turn off the Automatic Replies toggle switch.

In the same way, you can turn off out-of-office automatic replies on iOS and non-iOS devices. While for Outlook 2007, select Tools > Out of Office Assistant > uncheck the Send Out of Office auto-replies checkbox.

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FAQ

How Do I Turn On Replies In Outlook?

Select Settings > View all Outlook settings > Mail > Automatic replies. Select Turn on automatic replies. Choose if you want to Send replies only during a time period. Add a message for those inside your organization and choose if you want a message to be sent to those outside your organization.

Where Is Reply Button On Outlook App?

Tap the compose button. On Outlook for iOS, it’s the icon with a pen in a square in the top right corner of your inbox message list. On Outlook for Android, it’s a + in a circle near the bottom right corner of your inbox message list.

How Do I Set Up An Out Of Office Message In Outlook Without Sending An Email?

When Out of Office is On but You Don’t Want to Auto Reply to Everyone (Outlook for Windows)

1. Click File tab and click the Info tab in the menu.
2. Click Automatic Replies (Out of Office).

How Do I Change Reply All Settings In Outlook App?

In the Options pane, select Mail > Automatic processing > Reply settings. In Reply settings, choose the option you prefer: Reply: Your reply is sent only to the sender. Reply all: Your reply is sent to everyone on the To and Cc lines.

How Do I Set Up An Automatic Reply In Outlook App 2022?

Try it!

1. Select File > Automatic Replies. …
2. Select Send automatic replies.
3. If you don’t want the messages to go out right away, select Only send during this time range.
4. Choose the dates and times you’d like to set your automatic reply for.
5. Type in a message. …
6. Select OK.

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Conclusion

In the above post, I’ve explained how to set automatic reply in Outlook app in detail. An automatic reply is a machine-generated text that gets activated once you receive an email. It helps the sender to know that you’re out of the office and can’t reply to their emails. Simply navigate to the Automatic Replies section to turn on the Automatic Replies toggle switch. You’ll find this section on the Outlook Settings page. You can repeat the same steps for out-of-office messages on Outlook 2016 and Outlook 365. After learning how to set automatic reply in Outlook app, you can let your clients know that you’re not available.

 

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